Get Started with On2Air Backups

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On2Air Backups

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• On2Air Backups Trial Information
• 📽️ How to Get Started with On2Air Backups - 5 minute video tutorial
• 📝 Step-by-Step Tutorial
• 1. Install the On2Air Backups Airtable Extension OR Use App.On2Air.com
• 2. Connect Your Airtable Account
• 3. Connect Your Backup Location - Google Drive, Dropbox, or Box
• 4. Create a Backup Project
• Choose your Airtable base(s)
• Choose or create a folder in your storage drive
• Enable the Trial Schedule
• 5. Click Start Backup
• 6. Upgrade for Automated Backups
• 7. Choose Your Backups Automation Schedule (Paid plan)
• Customize Your Backup (Include/Exclude Fields, View, and Attachments)
• Backups History Log
• Backup Folder Structure and File Name Convention
• Need Support?

On2Air Backups Trial Information

• Upgrade to a Backups Plan

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What We Backup and How It Works

📽️ How to Get Started with On2Air Backups - 5 minute video tutorial

📝 Step-by-Step Tutorial

1. Install the On2Air Backups Airtable Extension OR Use App.On2Air.com

• First, open your Airtable base and click Extensions

• Click Add an extension

• Type On2Air in the search box and choose On2Air Backups

• Click Add Extension to add it to your Airtable base

• You’ll now click Create New Account to create an On2Air account. You’ll go through the account creation process.

2. Connect Your Airtable Account

• Click the Configure Airtable API button

• Go through the OAuth connection process

• You’ll see an important message about being sure to choose All current and future bases in all current and future workspaces in the following OAuth settings window.

• Click Connect to Airtable

• Next, you’ll see a page to authorize On2Air to connect to Airtable

• IMPORTANT: Click Add a base FIRST

• For best results, choose All current and future bases in all current and future workspaces.

• While you can choose individuals bases or workspaces, you will need to continually create OAuth connection authentications to On2Air if you ever want to use more than a single workspace, base, or all bases in your Airtable workspace.

• Click Grant access

• Your page will reload and display an “Authenticating” message”

• You have now connected Airtable and On2Air!

3. Connect Your Backup Location - Google Drive, Dropbox, or Box

• Click Configure Backup Destination

• Depending on your cloud storage option, the setup will look slightly different

You will need to accept the permissions that popup when connecting your storage drive to On2Air. Once you’ve accepted permissions and connected your account, you can now create a backup.

1. How to Connect Your Google Drive Account
2. How to Connect Your Dropbox Account
3. How to Connect Your Box Account

• Once you’ve connected to Storage, click Configure Backup Destination again, close the popup, and On2Air Backups will refresh and connect

4. Create a Backup Project

• Click Create New Project
• A Backups Project allows you to add 1 or multiple bases to a Project

Choose your Airtable base(s)

• If you’re using the Extension, On2Air Backups will automatically detect the Airtable base you’re in.
• Otherwise, choose your Airtable base

• Click Configure Settings

Choose or create a folder in your storage drive

• Next to Storage Connection, choose Update

• Now, you can Choose a folder from your storage drive or Create a New Folder where your backups will be sent

Enable the Trial Schedule

• Now that your folder is chosen, the Trial Schedule is automatically set to One-Time
• Click Create Schedule

• Upgrade to a Backups Plan
• Set the Backups Schedule (Upgraded Plans)

5. Click Start Backup

• Click Start Backup to start your Backup

• The Status will change to Active while it creates a backup in your storage drive

• Click Backup History to see the backups begin and when it’s done processing.

6. Upgrade for Automated Backups

7. Choose Your Backups Automation Schedule (Paid plan)

• Once you’ve upgraded, you need to set your new automated Schedule
• In your Backups Project, click Settings, then click Schedule

• Choose your Backup Project Interval and Interval Value

• Click Update Schedule

Customize Your Backup (Include/Exclude Fields, View, and Attachments)

Customize Your Base Backup (Include/Exclude Fields, View, and Attachments)

Backups History Log

Backups History Log and Details

Backup Folder Structure and File Name Convention

Backup Folder Structure and File Name Convention in On2Air Backups

Need Support?

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Backup Folder Structure

The folder and file structure for your backups

YourFolderName --> BackupProjectName_AirtableID --> BaseName_AirtableID --> TableName.csv or TableName.json

BaseName_AirtableID --> Attachments --> TableName_AirtableID --> FieldID_RecordID_AttachmentID_NameOfFile

Also, in Attachments

Attachments --> Attachments_TableName.json

Dropbox Folder Structure

Box Folder Structure

Google Drive Folder Structure

Airtable Base Used in Backup

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Previous Versions

• In your Backup Project, click the Settings tab
• Click Schedule

• Choose your Backup Project Interval - Trial mode will allow you to select a One Time backup interval

• Click Create Schedule

Individual Base Backup Settings

Base - Change the Airtable connection or Airtable base included in your Backup Project

* Click **Update** * Choose your desired Airtable base * Select **Update Backup Base**

Auto Add New Tables - Choose Yes if you would like any new tables added to your base automatically added to your Backup Project

Auto Add New Attachments - Choose Yes if you would like any new attachment fields added to your base automatically added to your Backup Project

Backup Format - Export the backup in CSV or in JSON format

Remove From Project - Remove a base from your Backup Project * Click Remove Base

Rename Backup - Click in the Backup Title field and rename your Backup * Click out of the field to automatically save

Back to Previous Page - Each page of the app includes a button at the top to go back to the previous screen

Adding Your Airtable Bases to Your Backup Project

• In the Bases tab, click Add Base to Backup
• Click Select Connection and choose your desired Airtable connection If you haven’t connected to your Airtable account, set up the connection in Accounts and Integrations by clicking Add a new connection in the integration settings

Learn how to set up new connections

• Select the Base you want to add to your backup
• Click Add New Backup Base

Backup Project Settings

Storage

• Click Select Storage Connection

You can connect to Google Drive, Dropbox, or Box depending on your plan If you have not connected your Backup Storage account, set up the connection in Accounts and Integrations by clicking Add a new connection in the integration settings

Learn how to set up new connections

• Click Select Connection and choose your desired backup storage location The root folder location in your storage account will appear
• Click Create New Folder (Recommended if first backup project) and give it a name such as On2Air Backups
• Choose your newly created folder
• Click Save Backup Details

Delete Your Project

Delete - If you no longer want your Backup Project

* From your Backup Project, select the **Settings** tab * Click **Delete Backup** _**WARNING**: Deleting a backup cannot be undone_