How to Quickly Open any Airtable Record on the Airtable iPhone App

by | Airtable, On2Air Actions, On2Air Backups, On2Air Forms

Have you ever wanted to open an Airtable base table, view, or record from your iPhone home screen? 

You can with the Shortcuts app and the Airtable app. It will create a home screen widget on your iPhone that opens to a specific place in your Airtable base.  

In this article, we’ll show you how to set up the widget shortcut in just a few steps. 

What can you do with the Airtable iPhone app home screen button?

Once you set up the shortcut, you’ll be able to open your frequently used or favorite Airtable base, table, view, or record from your home screen with one click.

You can:

  • View any open orders for your Ecommerce store
  • Track where your sales leads are in your pipeline
  • View project tasks for your consulting clients
  • Track current real estate transactions or properties you have available for sale or rent
  • Automate documents from a record

If you want someone to view only specific data from your base instead of giving access to your base, use On2Air Forms to create Airtable forms with custom filters. See our guide on How to Display Data From Your Airtable Records on Your Forms.

Getting Started

To create the home screen shortcut, you’ll need to download the Airtable app and the Shortcuts app from the App Store on your iPhone to set this up. 

Download the Airtable app

Download the Shortcuts app

For this tutorial, you’ll also need to use a computer for the initial setup to grab the specific base, table, or record URL. (unless you have this formula for the record URL already in your base) Once you copy the URL, you won’t have to use the computer again for the setup.

How to Set Up the Airtable Shortcut

First, we want to get the base, table, view, or record URL from Airtable.

  • From your computer, open the Airtable base, table, view, or record you want to have open each time you click the button on your phone home screen
  • Copy the actual URL from the browser bar

Your URL structure will look similar to this:

  • Paste the URL into a Notes field in your Airtable base (or any app that syncs to your phone, such as your notes app). This way, you can copy the URL into the Shortcut on your phone.

Related: Make sure your Airtable base is designed and set up correctly with our checklist guide – 15 Airtable Design Best Practices: What Companies Need to Know

On2Air apps make running your business in Airtable faster and easier. 
Use over 70+ extended Airtable tools and functions. 

Start a free On2Air account

Creating the Shortcut in the Shortcuts app

  • Open the Shortcuts app
  • Click the + icon at the top to create a new shortcut
  • Click Add Action
  • Search for the the ‘Open URLs’ Action and click it
  • Copy the URL you saved in your Airtable base and paste it into the URL field
  • Rename your Shortcut to whatever you need. You can do this by clicking the Open URLs title.
  • You can now click the X to escape out of the Shortcut setup

Now that you have the Shortcut setup, you need to add the home screen widget button.

Related: Learn How LKF Marketing Creates a Backup of Their Airtable Bases with On2Air Backups and Ensures Their Clients’ Data is Safe

Adding the Airtable Widget to your iPhone Home Screen

  • Find a blank space on your home screen and long-press the spot. All your apps should start to wiggle, and you’ll see a + button on the top left. Click the + button.
  • In the Search Widgets field, type Shortcut and choose the Shortcuts app
  • You should now see the Shortcut you just created
  • Click Add Widget and add it to your Home Screen wherever it’s most convenient for you

Now, test it out by clicking it!

You will need to click Allow if a popup shows up and asks if you want to open it in your browser. Even though it says it will open in your browser, it will open the Airtable app. You should only have to do this part one time.

  • The Airtable app will open, and then the base, table, view, or record you chose will open!

Related: Check out our free Airtable CRM template

Final

With the Shortcut set up, just press the Widget button each time you want to open your data record. It’s a simple way to quickly access information on the go.

For more Airtable-power, check out On2Air apps to help run your business with Airtable.

On2Air apps make running your business in Airtable faster and easier. 
Use over 70+ extended Airtable tools and functions. 

Start a free On2Air account

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